Position Title: Marketing Admin

Function: Marketing

Contract: 3P Contract

A. Purpose of Position

• Monitor and ensure marketing expenses operations and payment in timely manner.
• Ensure the compliance process & continuity operation.
• Key contacts: Internal: Vietnam Marketing team, Trade Marketing, E-commerce, Finance, Procurement. External: Suppliers & Agencies at relevant functions if any

B. Key Responsibilities

• Marketing Expenses Operations:

• Execute end-to-end process of PR, PO/Accrual to till release PO, GRN, Liquidation by Marketing Team request.
• Check & review quotation, approval evidence related to PR/Accrual/Liquidation request.
• Consolidate evidence needed to be recorded following Compliance Rules
• Coordinate with Internal team/Finance/Procurement team to make sure all expenses raised & proceeded in time.

2. Process & Administration (PPM support)

• Monitor PR/PO/Accrual processes to ensure payment in accuracy timeline.
• Support and update budget tracking, monitor for line manager to control Monthly Budget
• Coordinate with Internal team/Finance/Procurement Team to make sure smooth payment processes/recorded expenses with vendors.

3. Payment

• In charge End-to-end process for all system payments & documents of Marketing Team
• Follow up to ensure all related documents submitted in time from requestors/vendors.
• Collect & record all documents from requestor/vendors for audit purposes.

4. Data Consolidation:

• Consolidate performance data from agencies on a preset routine to update reporting templates timely and accurately
• Coordinate with agencies to clarify discrepancies or missing information when required
• Maintain organized documentation and reporting archives for tracking and reference

5.Other task assigned to support Team:

• Support the process and follow-up of product delivery (FOC) for barter, sponsorship.
• Support market research fieldwork when required
• Submit Travel & CRM Claim process for Department Manager, Head of Function
• Conduct other tasks when assigned by manager in a timely manner.

C. Requirements

• Education:College/ bachelor’s in business administration/ marketing/ finance
• Industry Experiences: FMCG
• Position Experiences: 6 months - 1-year of experience in Marketing and/or Sales Admin, especially in FMCG including contract, document processing and SAP, or other similar process to facilitate purchase in corporation is preferred

Language:

• English (Elementary)
• Formal Vietnamese (To administer the communication channel)

Knowledge/ Skills:

• MS office (Word and Excel are a must)

Others requirement:

• Detail Oriented
• Good time management skill
• Communication with stakeholders.
• Demonstrate executional follow-up.
• Able to work dynamic changing environment, quickly adapt with new system.