A. Introduction 
The Smart Green Transformation Center (GREEN-X) is one of VinUniversity’s Centers of 
Research Excellence, established to advance research, innovation, and knowledge transfer in 
green transition and sustainable development. 
GREEN-X focuses on: carbon footprint monitoring and management, biodiversity conservation 
and smart marine aquaculture, smart waste management for the urban circular economy, green 
policy and governance, and the development of Vietnam’s Innovation & Green Growth Index. 
Through research and partnerships, GREEN-X aims to contribute to Vietnam’s Net Zero 2050 
commitment and to strengthen the green research and innovation ecosystem in Vietnam and the 
region.  
We are seeking a proactive and responsible Research Project Admin Coordinator to join our 
team and support the delivery of GREEN-X research projects. 
B. Role Summary 
The Project Admin Coordinator supports administrative, financial, and operational coordination 
for GREEN-X research and collaboration projects. The role works directly with the Principal 
Investigator (PI) and research teams to ensure activities are delivered on time, in compliance 
with internal procedures, and to a high standard. 
C. Key Responsibilities 
1. Budgeting & Financial Tracking 
• Develop, consolidate, and monitor project budgets in line with VinUniversity policies. 
• Prepare periodic financial reports, track expenditures, and propose adjustments as 
needed. 
2. Contracts & Agreements 
• Draft, review, and track contracts with vendors, research collaborators, and external 
partners. 
• Coordinate with Finance, Procurement, and Legal to ensure compliant execution and 
acceptance. 
3. Procurement & Payments 
• Prepare purchase requests, obtain quotations, and liaise with suppliers. 
• Track payment processes, acceptance, and handover of equipment/services to project 
teams. 

4. Field Trip Logistics 
• Plan and arrange transport, accommodation, permits, and support the coordination of 
personnel, documents, and equipment. 
5. Workshops, Seminars, and Trainings 
• Prepare agendas, invitations, logistics, and materials; coordinate event execution. 
• Compile minutes, post-event reports, images, and communication assets. 
6. Project Communications & Reporting 
• Develop and implement project communication plans (articles, infographics, social 
media, newsletters). 
• Coordinate with VinUniversity Communications to highlight project results and impact. 
7. Administrative & Academic Support 
• Draft official letters, invitations, meeting minutes, and routine progress reports. 
• Prepare documents for conferences, workshops, research proposals, and international 
partners. 
8. Records Management 
• Digitize, organize, and maintain project records (contracts, receipts, datasets, photos, 
reports) for easy retrieval and audit readiness. 
D. Qualifications 
• Bachelor’s degree or higher in Project Management, Economics, Business 
Administration, Office Administration, Environmental Studies, or a related field. 
• At least 1 year of experience in project coordination/administration (preferably in 
research, education, NGOs, or international collaboration). 
• Fluent English proficiency (listening, speaking, reading, writing), with the ability to 
communicate and draft professional documents in English. 
• Proficiency with Microsoft Office; familiarity with Canva and/or project management 
tools (e.g., Trello, Notion, Asana) is an advantage. 
• Strong organizational, communication, and time-management skills; detail-oriented, 
proactive, and accountable. 
• Ability to multitask in an international academic environment and work effectively with 
multiple stakeholders. 
E. Benefits 
• A dynamic, international working environment at VinUniversity. 
• Opportunities to participate in national and international green transition projects with 
leading academic partners (e.g., NTU, UTS, Deakin, Duke-NUS).

• Access to workshops and professional development programs in Vietnam and abroad. 
• Competitive compensation commensurate with qualifications and experience. 
F. Application 
Interested candidates are invited to submit a CV and Cover Letter to: 
Smart Green Transformation Center (GREEN-X) 
Room I305, Building I, VinUniversity, Gia Lâm, Hà Nội 
Email: greenx@vinuni.edu.vn 
Email subject line: [Applicant Full Name] – Application for Project Admin Coordinator 
Application Deadline: 15 November 2025