GENERAL INFORMATION

COLLEGE/ DEPARTMENT

VinUni-Illinois Smart Health Center

SUPERVISOR

Tô Hương Thảo

VACANT POSITION

Operation Assistant

QUANTITY

02

NUMBER OF WORKING HOUR/MONTH

20 hours/month

RATE OF AN HOUR

1,666,660 VND (GROSS – included PIT)

JOB DESCRIPTION

·        Human Resources Administration Support: Assist with onboarding new employees, preparing personnel documentation, maintaining employee records, and handling related administrative tasks.

·        Finance and Payment Support: Review supporting documents and records, and assist in processing payments such as salaries, business travel reimbursements, and the Center’s operating expenses in accordance with VinUni Accounting regulations.

·        Daily Operations Support: Prepare and track documents, coordinate document delivery, manage forms, approvals, official correspondence, and other administrative tasks of the Center.

·        Communication and Information Management Support: Draft emails, internal announcements, and administrative documents, and update necessary information for staff, faculty members, and research fellows/PhD students.

·        Support for the Center Coordinator: Collaborate on general Center activities and project-related tasks, ensuring that assignments are monitored and completed on time.

REQUIREMENTS

·        Able to work on-site 2-3 sessions per week, with a flexible schedule that can be arranged around the student's academic timetable.

·        Willing to adjust working hours based on the Center’s operational needs, including payment periods, faculty/researcher business trips, events, and communication activities

·        Attention to Detail and Responsibility: Demonstrates a high level of responsibility, accuracy, and attention to detail, especially when handling documents, supporting records, payments, administrative paperwork, and confidential information.

·        Online Availability When Needed: Able to provide remote support when necessary, particularly for urgent tasks or issues arising outside regular working hours at the Center.

CONTACT INFORMATION

Full name of Supervisor: Tô Hương Thảo

Email: thao.th@vinuni.edu.vn