Job Description
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STEP 1:
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STEP 2:
Kindly scroll to the bottom of this page and complete the short VinUni Tracking Form.
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Mô tả công việc
We are looking for a proactive and organized Admin Intern to join our team. Your mission is to ensure smooth daily office operations through timely administrative support and seamless workflow management. You will play a key role in coordinating internal events and supporting the team in delivering a great employee experience.
1. Documentation
Document for Marketing:
1. Documentation
Document for Marketing:
- Support document drafting, Review and process contracts, agreement, NDA, MOU, others document
- Handle payments process for partners, collaborators and manage prize distributions (cash and non-cash).
- Draft promotional program documents and service contracts according to project plans.
- Compliance: Manage department licenses, legal documents, and domestic work reports.
- Travel Reporting: Check and submit detailed reports for both domestic and international business trips.
- Office Supplies: Manage inventory, ordering, and distribution of stationery and name cards while ensuring cost optimization.
- Arranging the meeting room for the department.
- Internal Events: Lead logistical arrangements (working with IT and AF teams) for internal events and employee engagement activities.
- Manage and coordinate gifts for clients and partners.
- Perform other administrative tasks as assigned by the Line Manager.
Yêu cầu
- College or bachelor's degree holder, preferably in Administration, Business, or a related field
- Proficient in MS Office (Word, Excel, PowerPoint); familiar with Canva.
- Strong communication and interpersonal skills, with the ability to work effectively and professionally with diverse stakeholders at different levels
- Detail-oriented, well-organized, and highly responsible, with a strong commitment to meeting deadlines and delivering high-quality work
- Ability to work independently, handle multiple tasks under pressure, and maintain a mindset of continuous improvement
- Hardworking, punctual, and reliable, with a strong sense of presence and availability at the office to support teams and employees when needed.
